See the full policy here.
Summary of our Complaint-Handling Process Policy
Technology Insurance Company, Inc.
Filing a complaint regarding our services
At Technology Insurance Company, Inc. (“TIC”, “we”, “us” or “our”), we make sure complaints are assigned quickly and processed in a timely manner.
What is a complaint?
A “complaint” means any reproach or dissatisfaction in respect of the services or products offered by us or by a third party on behalf of TIC, and for which you expect a final response, meaning that you expects us to take action to address the complaint.
You may, for example, expect a refund from us or for us to take action to address the situation giving rise to your complaint.
How to file a complaint
To ensure that any complaints can be resolved quickly and effectively, the escalation procedure described below should be followed.
Step 1) Contact Your Customer Service Agent:
In most circumstances, your concerns or complaints may be resolved with a simple explanation provided by your independent insurance broker, your agent, the claims adjusters or any claims representative handling your claim.
If your broker, agent, claims adjusters or other claims representative is unable to provide you with a satisfactory explanation, please contact Technology Insurance Company’s Complaint Liaison Officer.
Step 2) Contact the Complaint Liaison Officer:
To escalate any concerns or complaints that have not been resolved to your satisfaction following completion of Step 1), please contact our Complaint Liaison Officer by one of the following means:
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By post or courier:
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Sean Sexsmith-Brosseau
Director of Compliance and Financial Reporting
CAS Accounting for Insurance
330 Eagle Street
Newmarket,
ON L3Y 1K1
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By email:
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Sean_SB@casaccount.com
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By phone:
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905-853-0858 ext. 236
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For Québec-based client, a complaint can also be filed by completing the following form from the Québec Autorité des marchés financiers (“AMF”);
Steps in the complaint process
For certain complaints, we may follow a simplified process whereby we try to propose a means of resolving the situation. The simplified process is described below. If we are unable to resolve your complaint according to this process or if the nature or complexity of your complaint is such that the complaint does not lend itself to the simplified process, then the complaint is processed according to the following steps.
1. We acknowledge receipt of your complaint
We send you an acknowledgement of receipt in writing within 10 days of receipt of your complaint.
2. We analyze the complaint
We make sure we understand your complaint and what you expect from us. If necessary, we contact you to request additional information.
3. We provide a written final response
We provide you with a final response in writing within 60 days. In our response, we explain how we analyzed your complaint and what led to our response and, if possible, the proposed solution to your complaint.
For our Québec-based clients, they will also be reminded of their right to request to have their complaint record examined by the AMF.
Contact us if you have any questions or comments regarding our response.
Extension of the period for providing our final response
Your complaint may take longer to process or be more complex than anticipated, in which case we may determine that additional time is required for the analysis of your complaint. The additional time may not exceed 30 days. We notify you in writing, indicating the circumstances warranting the extension.
4. Assessment of the offer and resolution of the complaint
Take time to review our response or assess our offer to resolve your complaint. If we present an offer, we give you time to assess and respond to it. The amount of time we give you should provide you with sufficient opportunity to seek the advice you need to make an informed decision. You can decide to accept or refuse the offer, or you can present a counteroffer.
Once we reach an agreement to resolve your complaint, we have to give effect to the offer within 30 days unless we agree upon a different time period with you when it is in your interest to do so.
5. Examination of the complaint record by regulator
For each complaint, we create a record in which we keep all the information or documents required for the processing of your complaint.
You can contact us to request to have your complaint record examined by a regulator at any time if you are not satisfied with the response we provided or how your complaint was processed, or you can make the request directly to such regulator.
For our Québec-based client, in either case, we are required to send your complaint record to the AMF within 15 days following receipt of your request.
Simplified process for certain complaints
We may follow a simplified process for certain complaints. This process is for complaints that we can resolve to the client’s satisfaction within 20 days.
We consider a complaint to be resolved to your satisfaction when you accept our proposed solution to your complaint or when the explanations we provide to you are sufficient to resolve your complaint.
Under the simplified process, complaints may be referred to a member of our client service team and handled verbally (e.g., in a phone call).
If we cannot propose a satisfactory solution or provide explanations sufficient to resolve your complaint under this process, we will notify you in writing. Your complaint will continue to be processed, but in accordance with the steps in the complaint process described earlier.
The time that we take when trying to resolve your complaint under the simplified process does not have any effect on our obligation to provide you with our written final response within the required time period.